Web Site: Records Management Guide: Resources

Illinois State Archives Records Management Contact Information

Records Management Section

Illinois State Archives

Springfield, Illinois 62756

Fax: (217) 557-1928

For information about the procedures to dispose of records call (217) 782-2647.

If you need help in filling out the Local Records Disposal Certificate, call (217) 782-7075.

Illinois State Archives State and Local Government Records Management Programs
"The Records Management Section of the Illinois State Archives is responsible for assisting state and local government agencies with the disposal of records. In Illinois, no public record may be disposed of without the approval of the appropriate records commission."
Illinois State Archives Contact Form
Select the Records Management option for questions about state or local government records management programs.

Application for Authority to Dispose of Local Records
*Updated in 2022* Use this guide to determine what records are official public records and how long they must be kept before applying for approval to dispose of them.

Local Records Act (50 ILCS ACT 205/)
"This Act declares that a program for the efficient and economical management of local records will promote economy and efficiency in the day-by-day recordkeeping activities of local governments and will facilitate and expedite governmental operations."
State Records Act (5 ILCS 160/)
The Act states that all records created in government facilities are property of the citizens and are to be made available for the citizens to view until approved by the State Records Commission for disposal.

Freedom of Information Act (5 ILCS 140/)
"This Act is not intended to cause an unwarranted invasion of personal privacy, nor to allow the requests of a commercial enterprise to unduly burden public resources, or to disrupt the duly‑undertaken work of any public body independent of the fulfillment of any of the fore‑mentioned rights of the people to access to information."
FOIA at Parkland College
Visit this link to find information about how FOIA requests are handled at Parkland College.

Tampering with Public Records (720 ILCS 5/32-8) Sec. 32-8
"No public record may be disposed of without the permission of the appropriate Local Records Commission. Contact (217) 782-7075 for information about how to adhere to this process."